Invitation Letter Perfectly part 1

 

There are multiple reasons why you should consider investing your time in writing letters to invite people to your party or event. Let’s have a look at them…

First and foremost, and quite possibly the most important reason why you need to nail your invitation letters, is that they set the tone for your event. That’s right! First impressions are really the last impressions when it comes to invitation letters. Now, if your event is really professional, sending a text message to your guests would hardly be appropriate. You have to send out formal invitation letters to give the perception that your event is extremely professional and has to be taken seriously.

What’s more? Invitation letters are also extremely informative. You get the chance to include all the details about your event, from the location to the time, and from the dress code to the theme of the party. You leave no scope of confusion for the guests, and that just goes to show how well organized your event must be!

What is an Invitation Letter?

Starting from the very basics, invitation letters are letters that are written to invite individuals to a specific event. They could be written for a wedding, a graduation ceremony, an exhibition, or an annual day… basically, anything where you need people to show up!

Essentially, there are two types of invitation letters – formal and informal. Formal invitation letters are written for formal events like graduation ceremonies, or a business event or party. On the flip side, informal invitation letters are written to friends or family, for events like dinner, parties, or get-togethers!

The main purpose of writing invitation letters is to coordinate the number of guests coming a few days before the date of the event. An invitation letter helps the host handle the event better as they can make arrangements accordingly.

Now that we’ve clarified the basic concept behind invitation letters, let’s dive into the full step-by-step process on how to write invitation letters! Let’s get going!

How to Write an Invitation Letter?

Invitation letters are written exactly the way normal letters are written except for a few details here and there. Nonetheless, let’s take a look at all the steps involved in the process of writing invitation letters…

Step 1. Write the subject line (if you’re sending emails)

Your subject line should contain the essence of your letter. For instance, if you need to invite the parents of the graduating batch of your high-school, your subject line should look something like – “Invitation for the graduation ceremony of Class of 2020”

Step 2. Add your letterhead

This step is a must for when you are writing a formal invitation. You just need to add your organization’s letterhead at the very top of the letter. Letterheads symbolize the prestige of your organization in a professional light.

Step 3. Mention the Sender’s Address

The first thing that you need to mention right after adding your letterhead (only in cases of formal invitation letters) is the sender’s address. This is also an extremely crucial step because this is the address where the guests will send in their RSVP’s.

Step 4. Write the Date

After mentioning the sender’s address, you need to mention the date of sending out the invitations. You can mention the date in any format that you’d like – 12/07/2021 or 7th December 2021 or December 7, 2021.